2005 Case Record Data Requirements


Question 5 of the application form requests information on the capacity of the four agencies in each of the participant-communities to contribute to a coded, case record database containing basic information which captures characteristics of the perpetrator and of the assault but protects victims' privacy and cannot be used to identify them. The purpose of this data is to track the progress of individual cases through the system allowing each community, and the overall project, to evaluate its effectiveness.


The purpose of Questions 25-29 is to have victims provide direct feedback about their satisfaction rather than have professionals tell us whether they feel a survivor was satisfied with the services and responses. We recognize collecting this data is difficult and that it is not typically collected by all agencies in a consistent way. How this goal may best be accomplished may vary among the participant communities. At the conference, each of the selected communities will have an opportunity to work with the evaluators and the other communities to consider the options that are available, and the procedures that are appropriate for their local situation. For example, one alternative may be to provide each survivor with a survey they can return independently to the evaluators. Although the strategies to be used for collecting satisfaction data will be decided upon by the participant-communities themselves, the selection committee would like assurance that the agencies share the goal, commitment and capacity to obtain direct measures of the effectiveness of their work.




1. Sequential Record Number

Assigned by the national evaluators with no reference or direct link to local records.

2. Entry Point (Agency of first contact)


3. Entry Date


4. Age of Victim

Actual or Estimated Age

5. Gender of Victim


6. Gender of Accused


7. Victim/Accused Relationship

Stranger /Brief Encounter/Acquaintance/Family

8. Violence

      Weapon used or Threatened

      Physical Force or Restraint

      Verbal Threat or Warning

      None of the above


9. Accused Employed


10. Accused Criminal Record


11. Contact with Advocate Agency


12. Reported to Police


13. Founded by Police


14. Arrested & Charged (sent to Prosecutor)


15. Disposition

Case rejected for Prosecution/Charges dropped/Plea Bargain/Trial/NA

16. Plea

Guilty of Original Charge/Guilty of Plea Bargined Charge/Not Guilty/NA

17. Verdict

Guilty/Guilty of a Lesser Charge/Not Guilty/NA


Conditional/Less than 2 Years/More than 2 Years/NA

19.Appeal by Defense


20. Appeal by Prosecution


21. Recency of Report to agency of first contact

Delay in Reporting: Hours/Days/Weeks/ Months/ Years

22. Received Medical Attention


23. Forensic Exam Given and Processed


24. DNA Evidence Collected and Processed


25. Victim Satisfaction with Police

Five Point Scale/NA

26. Victim Satisfaction with Medical

Five Point Scale/NA

27. Victim Satisfaction with Prosecution

Five Point Scale/NA

28. Victim Satisfaction with Advocate

Five Point Scale/NA

29. Victim Satisfaction with Other

Five Point Scale/NA

30. Exit Date (No continuing involvement by any agency)


* Additional Participant-Community Defined Variables

Scheduled topic at evaluation session of workshop


* At the time of the Conference, each participant-community will have an opportunity to work with the evaluators and the other participant-communities to refine and finalize the minimum basic case record file above, and to include optional additional case record information in statistics collected by the agencies in their own participant-communities for 2005 Project Year.